MINUTES OF AGM HELD ON 22 MAY 2025
/Annual General Meeting – Treflys Community Council
Date: Thursday, 22 May 2025
Location: Beulah Reading Room
Councillors present: Messrs. Hugh James, Estyn James, Chris Fairhurst and Allan Taylor; Mrs Freda James and Mrs Amanda Thomas. Also in attendance: CC Peter James.
Apologies: Mr Ian Powell and CC Bryan Davies.
No apology: Mr Roland Wear
1. APPOINTMENT OF OFFICERS FOR ENSUING YEAR
Chairman: Mr Hugh James (re-appointed)
Vice-Chairman: Mr Chris Fairhurst
The proposal being moved by Mrs Amanda Thomas, seconded by Mr Allan Taylor
2. MINUTES OF AGM HELD ON 29 MAY 2024
Minutes of the AGM held on 29 May 2024, which had previously been displayed on the website and notice board and circulated to members, were confirmed as an accurate record by Mr Chris Fairhurst, seconded by Mr Allan Taylor, and signed by the Chairman.
3. Matters Arising
There were no matters arising.
4. STATEMENT OF ACCOUNTS AND GOVERNANCE STATEMENT FOR YEAR ENDING 31 MARCH 2025
The statement of accounts, annual governance statement, and balance sheet for the year ending 31 March 2025, which had been internally audited by Mrs Diana Samuel and circulated to members, received approval by Mr Estyn James, seconded by Mr Chris Fairhurst, and signed by the Chairman.
Unable to agree to two issues in the Governance Statement:
Item 2: Implemented an appropriate training plan for members – Working towards preparing a plan
Item 10: The Council has resolved to adopt a GPOC set out in Local Government and Elections (Wales) Act 2021 – The Council has not adopted a GPOC
5. STANDING ORDERS, FINANCIAL STATEMENT AND CODE OF CONDUCT
Viewed and approved as applicable for the current year by Mr Chris Fairhurst, seconded by Mr Allan Taylor.
6. REGISTER OF MEMBERS INTERESTS
Members present viewed (amended if required) and completed their register of members’ interests which are required to declare under ‘Councillors Code of Conduct.’ Signed appropriately and countersigned by the Proper Officer.
7. COUNCILLORS ALLOWANCE FOR YEAR 2024/25
Members agreed to “Opt Out” of the annual allowance. Notice will be forwarded to the Independent Remuneration Panel for Wales. A copy will be displayed on the website and notice boards.
8. RISK ASSESSMENT 2025/26
Approved as applicable for the ensuing year and signed by the Chairman. The proposal was moved by Mr Allan Taylor, seconded by Mr Estyn James.
9. CLERK’S STIPEND AND TRAVEL ALLOWANCE FOR 2025/26
Stipend increased in line with Local Government Association (NJC) to £1,396.00. Fixed travel allowance £200.00 plus reimbursement of other out-of-pocket expenses incurred.
No further business was transacted. The Chairman thanked everyone for their attendance and declared the meeting closed at 8.05pm.